Last updated: November 30, 2021
These Privacy Policy govern your relationship with www.smartconcil.com website (the “Service”) operated by 10840939 CANADA INC. (“us”, “we”, or “our”).
Please read these privacy policy carefully before using the Service.
The Company is committed to maintaining the confidentiality, integrity and security of any Personal Information (as defined below) about the Company’s End-Users. To demonstrate the Company’s commitment to protecting Your privacy, the Company has developed this privacy policy ("Privacy Policy"), which describes how the Company will collect, use, disclose and protect Your Personal Information through the Product.
This Privacy Policy as well as the Company’s Product License Agreement and End User License Agreement ("License Agreements") govern Your access and use of the Product, as owned and operated by the Company, a Canadian corporation having its registered address at 325 Front Street W, Suite 300, Toronto, ON, M5V 2Y1, Canada (referred to in these Terms as "the Company"). Terms capitalized but not defined in this Privacy Policy have the meanings set out in the License Agreement. "You", "Your" and "Yours" refers to you, the end-user, or if You are a company that is registering for user accounts on behalf of Your employees or contractors, the client, as the case may be, and as defined in the License Agreement.
By accessing and/or using the Product You agree to all the terms and conditions of this Privacy Policy and the License Agreement and which are incorporated here by reference. If You do not agree to all the terms and conditions of this Privacy Policy and the License Agreement, please do not use the Product.
There are certain types of device data that the Product cannot access without Your consent. The various application marketplace platforms that the Company serves the Product through will notify You the first time the Product requires permission to access certain types of data and will let You decide to consent to that request. You further agree to abide by all the terms in the HubSpot end user licensing agreement, or any other applicable application store (“Digital Distributor”) agreement, so long as such agreement does not conflict with the terms herein or the License Agreement.
In the case of a material change to the Product as described in the amendment provision set out in the License Agreements, and in accordance with the amendment requirements set out therein, the Company will provide written notice to inform You and will obtain consent from You for any new purposes not previously identified.
Changes can be submitted by updating Your data in accordance with the user data update and verification provisions set out in the section of this Privacy Policy entitled “3. Data Management”.
By using the Product, You consent to the collection, use and disclosure of Your Personal Information by the Company in the manner described in this Privacy Policy. You may always opt not to disclose certain Personal Information, but which may restrict access to certain features of the Product. For example, Your name and email address are necessary to complete the registration process. At any time after registration, You may opt out of most email communication from Company by clicking on the opt-out link at the bottom of Company’s emails, or by contacting Company at the contact details listed above. However, Company may still contact You for administrative purposes. Withdrawing consent will not apply to actions the Company has already taken based on Your prior consent.
Any data sent to the Company for processing by You is considered to be third party data ("Third Party Data"). For all Third Party Data, consent required upon collection of third party data shall be obtained by the You ("Third Party Data Consent").
When You sign up for an account, You are opting in to receive emails from the Product for administrative or technical issues and You may occasionally receive the Company newsletters.
The Company may amend or change this Privacy Policy at its sole discretion at any time, and in accordance with the amendment provisions set out in the License Agreement. The use of the information the Company collects at any given point is subject to the Privacy Policy in effect at the time of collection. If the Company makes any material changes the Company will notify You by email or by means of notice on the Product prior to the change becoming effective. The company will post the most current Privacy Policy on the Product, and Your use of the Product is subject to the most current Privacy Policy as posted on the Product at any time.
The Company will perform a periodic and timely review to ensure that the Company’s Privacy Policy is compliant with Applicable Laws.
The Company encourages You to periodically check the Company’s Privacy Policy for the latest information on the Company’s current policy.
If you choose to access the product, you do so at your own risk and are responsible for complying with local laws, rules, and regulations. We may limit the availability of the product, in whole or in part, to any person, geographic area and/or jurisdiction we choose at any time and in the Company's sole discretion. The Company's privacy policy does not cover the information practices of other companies and organizations who advertise the Company's services and who may use cookies (defined below) and other technologies to serve and offer relevant advertisements. See complete limitation of liability provision and disclaimer, and prohibited use requirements contained in the product license.
If any portion of this Privacy Policy is deemed unlawful, void or unenforceable by any arbitrator or court of competent jurisdiction, this Privacy Policy as a whole shall not be deemed unlawful, void or unenforceable, but only that portion of this Privacy Policy that is unlawful, void or unenforceable shall be stricken from this Privacy Policy. The insertions of headings are for convenient reference only and are not to affect the interpretation of this Privacy Policy.
If You have questions or concerns regarding the Company’s policy or practices, please contact the Company’s privacy officer by email at administration@smartconcil.com or at the following address: 325 Front St W Suite 300, Toronto, ON M5V 2Y1
This Privacy Policy is effective as of the Effective Data as defined in the License Agreements.
Within this section of the Privacy Policy, the Company will provide You with notice that Your information is being collected when You first sign in to the Product. In the section of this Privacy Policy entitled "3. Data Management", the Company will be describing the manner in the section of this Privacy Policy entitled "4. Data Usage", You will also be notified about the nature for which the data will be used, how the Company processes the data, and how the Company works with third party service providers who will assist the Company to process the data.
When You use the Product, the Company stores certain information about Your device and Your activities that You provide to the Company and that the Company automatically collects, including:
Your user registration information which includes the following personal information (“Personal Information”): first and last name, email address and photograph if You supply one to the Company as Your personal avatar;
technical information about Your device such as the type of device, OS version, location, other browser information (e.g., size, connection speed and connection type;
Your User Preferences which the Company will collect and determine automatically through Cookies and traffic data as described below;
Your user experience preferences and settings (time zone, language, etc.), as well as content and usage preferences (collectively, the “User Preferences”); and
The Company collects content that You upload, post, and/or share to the Company’s product which includes the Company’s social media services.
We may collect electronic information from You from the following sources:
Registration is required if You want to use the Product. You may need to register twice, once to the Digital Distributor and a second time after You have downloaded the Product from the Digital Distributor, using Your electronic device. As part of this registration, the Company will require that You submit certain information that is relevant to the purposes of the Product.
If You are logged into social media websites or applications (such as Facebook, Instagram, Twitter, among others, and individually and collectively, “Social Media Services”) on pages and/or locations that are related to the Company’s Product, the Company may receive information from such Social Media, in which case the Company may collect and store information identifying Your account with the social media services.
via email or through the Product, through messages or transaction information relating to Your use of the Product, through other End-User-generated content provided to the Company in the normal course of Your use of the Product, including but not limited to communications related to registration, evaluations, internal surveys, feedback information, usage information, correspondence with the Company through technical support tools and/or email, by and Traffic Data (as described within this Privacy Policy);
The Company may collect and store information (including Personal Information) locally on Your device using mechanisms such as Product data caches, “Cookies” (cookies, pixel tags or other similar technologies which are small data files that are stored on an End-User’s device for record-keeping purposes that track where You travel on the Product and what You look at, on single sessions or cumulated over time. Although Cookies are used by most major Products and are accepted by default by most Products, it may be possible to disable Cookies via Your settings), and through “traffic data” which collects the, route and destination of users and information on and through the Company’s Product, as well as cookies that are stored temporarily on Your device.
In the section of this Privacy Policy entitled “4. Data Usage” , You will also be notified about the nature for which the data will be used, how the Company processes the data, and how the Company works with third party service providers who will assist the Company to process the data.
The Company will validate the Personal Information to the best of its ability. The Company will validate Personal Information wherever possible and any discrepancies discovered shall be corrected.
In the case that the End-User Personal Information is provided to the Company by one of the Company’s clients the Company will accept that database as verified and accurate. If the Company is collecting the data on behalf of the Company’s client, the Company will work with the Client to ensure that processes will be put in place to ensure that end users are given the chance to review and correct any data issues.
The Company relies on You to ensure that the Personal Information You enter into the Company’s system is as accurate, complete and up-to-date as necessary for the purposes for which it is to be used. Until the Personal Information Removal Date (as defined below), You may review or update Your Personal Information by submitting a request to review or update Your Personal Information to {{ company.privacy_officer.email }} indicating that You are requesting such review or update, subject to the identity verification process set out below, and with the understanding that the Company may make changes to Your Personal Information to meet the technological requirements of the Company’s networks and media. Unless required to comply by law, the Company may reject access or modification requests that are unreasonably repetitive, require disproportionate technical effort, risk the privacy of others, or would be extremely impractical. Where the Company can provide information access and correction, and when required by law, the Company will do so for free.
At any time and up to 60 days after Your License Agreements with the Company have been terminated or the maximum time period allowed by Applicable Law as described below, whichever is longer (this is the “Personal Information Removal Date”) the End User may request a copy of all of the End-User’s User Data from the Product. After the Personal Information Removal Date, or upon Your specific request to marketing@smartconcil.com to delete the Personal Information, such Personal Information shall be deleted by the Company within a reasonable period, unless:
When updating Your Personal Information, the Company may ask You to verify Your identity before the Company can act on Your request.
The Company will capture and manage all End-User and Client privacy preferences. There preferences will be tracked in the database and attached to Your End-User records. If the preferences are changes, the modifications will be incremental, and added to an audit log. Tracking of Your consent to the collection, storage and use of Your Personal Information will be also be recorded for the purposes of an audit log for consent. To ensure that the data is traceable, the source of the data will be logged, as well as a timestamp for the transaction.
If Your information is stored on computer systems in a country other than the country in which Your information was collected. In the Company’s best efforts to protect Your data, storage locations will be selected in countries that have similar privacy laws. Foreign storage locations, if any, that may process or store Your data, will be listed and updated within Section 5 of this Privacy Policy, entitled “LIST OF THIRD PARTY PROVIDERS AND END-USER DATA STORAGE PROVIDERS”. Any such transfers will also be subject to audit and tracking requirements set forth in this Privacy Policy.
The Company takes Your privacy very seriously. If You have a security related concern, please contact the Company at the contact details provided above. The Company will work closely with You to ensure a quick and personal response to Your concerns. In addition, the Company restricts unauthorized access through protective policies, procedures, and technical measures, including:
The Company will not use or disclose Personal Information other than the purposes identified below (individually and collectively, the “Purpose”):
To Provide Customer Service and support, administrative messages, updates, and security alerts, to resolve disputes, and to troubleshoot problems;
To fulfill Your requests or the Company’s product roadmap for certain features of the Product, to customize, measure, and improve the Product including by analyzing trends, tracking user movements on the Product, gathering demographic statistics about the Company’s user base as a whole, and to assist the Company to measure the Company’s performance and effectiveness of the Company’s content, and to share Company’s performance information with others;
The Company may post Your social media content, testimonials, and other information provided by you;
to directly or indirectly offer or provide You with products and services that are based on the Company’s analysis of Your needs as determined by the Company’s analytics and the analytics of the Company’s third-party processors, unless You opt out;
Where a third party to this Privacy Policy directly or indirectly provides the Company with the ability to provide the Product to You, the Company may supply Personal Information to such Third Party in exchange for fulfilling Company’s Purpose and providing corresponding value to the third party, and such third parties are listed in Section 5 of this Privacy Policy entitled “List of Third Party Processors And End-User Data Storage Providers“;
In the event that the Company, or all or a portion of the Company’s business, or one or more of its divisions, is acquired by one or more third parties as a result of an acquisition, merger, sale, reorganization, consolidation, liquidation or another similar transaction, Your Personal Information shall be one of the transferred assets. To the extent that Company is required to do so by law, You will be notified of any changes in ownership or uses of Your Personal Information.
The Company may share information from or about You with subsidiaries, joint ventures, or other companies under common control, in which case the Company will require them to honor this Privacy Policy.
(1) to enforce the Company’s rights against You or in connection with a breach by You of this Privacy Policy or the License Agreement; (2) to investigate or respond to suspected illegal or fraudulent activity or to protect the safety, rights, or property of us, Company’s users, or others; (3) to prevent prohibited or illegal activities; (4) to prevent situations involving potential threats to the physical safety of any person; or (5) when required by any applicable law, rule, regulation, subpoena, or other legal process.
To use certain services on the Product, the Company may require debit or credit card account information (“Debit or Credit Card Information”). By submitting Your Debit or Credit Card Information through the Product, You expressly consent to sharing of Your information with third-party payment processors and other third-party service providers.
To fulfill other purposes related to the Company’s Product, subject to Your explicit consent if consent is required by law.
The Company may use session Cookies and usage data to fullfil the Purpose, by tracking information about You as related to Your usage of the Product, and correlating to other personally identifiable information collected while on the Product or connected to the Company’s third party processors (as listed in Section 5 to this Privacy Policy entitled List Of “Third Party Providers And End-User Data Storage Providers”). The Company may also use Cookies that are created by the Product to secure Your login session and to help ensure the security of Your account.
To fulfil the Purpose, the Company may share Personal Information or with the Company’s affiliates, acquirers or third-party collaborator or vendors (as listed in Section 5 to this Privacy Policy entitled List Of “Third Party Providers And End-User Data Storage Providers”), subject to the following conditions:
The Company’s service providers are restricted from using Your Personal Information in any way other than for the service they are providing or as it relates to the Company’s Purpose fulfilled by such transfer; this includes the use of Cookies by the Company’s third parties so long as the use on such Cookies is to collect the same type of information for the same purposes as the Purpose.
The Company ensures that such third parties maintain reasonable and appropriate safeguards that do not breach the Company’s safeguards of security requirements set out In Section 3 of this Privacy Policy entitled “Data Management”, or as otherwise required by law. If the use of Cookies by any third party differs materially from the practices already listed, the Company will revise this document accordingly and notify existing users of the change(s).
By posting content on the Application (the “User Data”), the End-User and Client jointly hereby grants to the Company a worldwide, non-revocable, non-exclusive, perpetual, royalty-free, and sub-licensable right to use, create derivative works of, modify, and to distribute (including without limitation, distribution online, through multiple channels, and bundled with other applications or materials) such content, and further, the agrees to waive any moral rights to such User Data, and agrees that the Company may modify or adapt the User Data in order to transmit, display or distribute it over other applications and in various media. The Client and/or End-User agrees that the Client and/or End-User will individually and jointly defend, indemnify and hold harmless the Company from and against any Claims (as defined in the Agreement) arising from the nature of the content submitted and/or the ownership of End-User Data and any claims of infringement of third party intellectual property related to such End-User Data.
The Company creates benefit to all of its Clients and End-Users by analyzing the Company Data for the purposes of Product improvements. The Client and/or End-User agrees that the Company shall have the right to collect and analyze data and other information relating to the provision, use and performance of various aspects of the Company products and related systems and technologies, and the Company will be free (during and after the Initial Term or subsequent Renewal Term) to (i) use such information and data to improve and enhance the Company products generally, (ii) for other development, diagnostic and corrective purposes in connection with the Products and Services, and (ii) disclose such data solely in aggregate, anonymous, and non-identifiable form that is in no way connected Client and/or End-User or its business.
